Employment Letter Apostille for Colombia

Employment letters matter for Colombian visas tied to work, such as the digital nomad visa, where you show that a foreign employer or client keeps you working remotely, and for job offers in Colombia that need proof of prior experience. The Cancillería's general rule applies: documents issued abroad must be apostilled, translated where needed and issued within three months of the application. A letter on company letterhead isn't a public document, so the company signer signs before a notary first; online notarization works if they're remote.

A letter on company letterhead with the signer's name and title, signed in front of a Florida notary who completes an acknowledgment in a representative capacity (naming the company) or a jurat. The certificate needs venue, presence or online box, date, ID type and a seal with an active commission, and the contents must match what the consulate requires.

Send HR the consulate's required wording first. If HR is outside Florida, the signer can join our online notarization session with a Florida-commissioned online notary from anywhere: $40 for the first document ($10 notarization fee + $30 technology platform fee) and $20 for each additional document. Notarization is not included in our $220.

State fee for this document: $10 — included in our price. Full details on the employment letter apostille page.

Florida documents go to the Registraduría Nacional del Estado Civil and notarías (registro civil), the Cancillería (visas, apostille rules, minor-travel guidance), Migración Colombia (departures of minors), the Ministerio de Educación Nacional (convalidación), the Corte Suprema de Justicia (exequátur of foreign judgments) and the ICBF (adoptions). The Consulate General of Colombia in Miami handles registrations and authentications for Florida residents.

Colombia accepts translations made in Florida when they're certified by the translator, notarized by a different notary and apostilled, which matches our general rule; that translation is a separate document on your order. Alternatively, a Colombian official translator in Colombia can translate after the apostille, and that translation needs no apostille. The Cancillería recommends apostilling the original before translating, and the Ministry of Education doesn't require apostilled translations for convalidación.

For visas, the Cancillería requires documents other than passports to be issued no more than three months before the application. Notarías and other entities set their own limits, and many also want recent civil-status documents.

Consular office serving Florida: Consulate General of Colombia in Miami.

$220 per document, $380 for two and $160 each for three or more — the state fee, request form, in-person filing in Tallahassee and FedEx shipping inside the U.S. are included. Shipping the finished apostille to Colombia is a flat $100 per order.

Not included: whatever the issuing office charges for the certified copy or certificate, and notarization (online notarization is $40 for the first document — $10 notarization fee + $30 technology platform fee — and $20 for each additional one).