Quick answer
Portuguese nationality forms ask for a certified copy of an identity document, such as a passport, and AIMA and the consulates check the original at appointments. One Florida apostille is all the U.S. side needs — $220, 5–7 business days.
- Issued by
- A Florida notary, either attesting a copy of the passport you present in person or notarizing your sworn statement that the attached copy is true.
- Florida state fee
- $10 — included in $220
- Route
- Apostille only — Hague member since 1969
- Online notarization
- Available as an add-on
- Consulate serving Florida
- Consular Section of the Embassy of Portugal in Washington, D.C.
- Translation
- Our general rule is a translation certified by the translator, notarized by a separate notary and apostilled in Florida, but for Portugal you often need no translation at all.
How a Florida passport copy is used in Portugal
Portuguese nationality forms ask for a certified copy of an identity document, such as a passport, and AIMA and the consulates check the original at appointments. When you file by mail or through a lawyer, a Florida notary can make an attested copy of your passport, and we apostille it, which gives the Portuguese side a copy it can rely on. Portuguese lawyers and solicitadores can also certify copies in Portugal, so ask your lawyer which route is simpler for your file before you book a notary.
Getting a passport copy Florida will apostille
A clear copy of the photo page (and any other pages requested) with a complete Florida certificate in English: the attested-copy certificate, or a jurat on your sworn statement. A stamp and signature with no wording, or a copy notarized in another state, will not work.
Present your passport to a Florida notary for an attested copy (an individual notary may decline), or sign a sworn statement before any Florida notary or through our online notarization add-on: $40 for the first document ($10 notarization fee + $30 technology platform fee) and $20 for each additional document. Never mail your passport. Notarization is not included in our $220.
State fee for this document: $10 — included in our price. Full details on the passport copy apostille page.
Who receives it in Portugal — and translation
The Instituto dos Registos e do Notariado (IRN) and its Conservatória dos Registos Centrais in Lisbon handle nationality and the transcription of births, marriages and deaths of Portuguese citizens abroad. AIMA, the Agência para a Integração, Migrações e Asilo, which replaced SEF in October 2023, handles residence permits. DGES and public universities recognize degrees, Tribunais da Relação review foreign judgments, and the RNPC issues numbers to foreign companies. Florida is served by the Consular Section of the Embassy of Portugal in Washington, D.C.
Our general rule is a translation certified by the translator, notarized by a separate notary and apostilled in Florida, but for Portugal you often need no translation at all. Civil registries can waive it for English, French or Spanish documents when the official knows the language (book ahead), and IRN nationality forms and DGES do the same. When Portugal does require one, the IRN expects it certified in Portugal by a notary, registry officer, lawyer, solicitador or recognized chamber of commerce, or by a Portuguese consulate in the issuing country.
Portugal doesn't publish one age limit for every foreign document; ask the conservatória, AIMA or the consulate. Criminal records are the most time-sensitive, and nationality files filed after May 19, 2026 follow the new law, while files pending on that date keep the old rules.
Consular office serving Florida: Consular Section of the Embassy of Portugal in Washington, D.C. (Florida also has Portuguese honorary consular offices).
Four steps, one week
Order online
Pick the document and destination country on the order form and pay by card. After we review your documents, FedEx emails you a prepaid label.
Send it — or sign online
Drop the envelope at any FedEx location. Not signed yet? Add online notarization and there is nothing to ship.
We file in person
We review it, then walk it to the Florida Department of State in Tallahassee for the apostille.
Returned to you
Back in 5–7 business days — anywhere in the U.S., or abroad for a flat $100.
Why passport copys get rejected
- Stamp and signature only, with no certificate wording
- Copy notarized in another state
- Incomplete certificate: missing county, date, ID type or presence box
- Illegible copy, including the machine-readable lines
What it costs for Portugal
$220 per document, $380 for two and $160 each for three or more — the state fee, request form, in-person filing in Tallahassee and FedEx shipping inside the U.S. are included. Shipping the finished apostille to Portugal is a flat $100 per order.
Not included: whatever the issuing office charges for the certified copy or certificate, and notarization (online notarization is $40 for the first document — $10 notarization fee + $30 technology platform fee — and $20 for each additional one).