Employment Letter Authentication for Cuba

An employment letter from a Florida employer shows income and stability, typically as supporting evidence when a foreigner applies to live in Cuba or when a relative's application asks who supports them. Have it on company letterhead, signed by someone with authority, and notarized with a full Florida certificate. If the Cuban office is satisfied with a Spanish letter, writing it in Spanish from the start saves a translation; otherwise translate and legalize the translation too.

A letter on company letterhead with the signer's name and title, signed in front of a Florida notary who completes an acknowledgment in a representative capacity (naming the company) or a jurat. The certificate needs venue, presence or online box, date, ID type and a seal with an active commission, and the contents must match what the consulate requires.

Send HR the consulate's required wording first. If HR is outside Florida, the signer can join our online notarization session with a Florida-commissioned online notary from anywhere: $40 for the first document ($10 notarization fee + $30 technology platform fee) and $20 for each additional document. Notarization is not included in our $220.

State fee for this document: $10 — included in our price. Full details on the employment letter page.

After we return your document with its Florida authentication certificate, it goes to the U.S. Department of State for federal authentication, and then to the Consular Office of Cuba in the United States at the Embassy of Cuba in Washington, D.C., for Cuban consular legalization. Some uses in Cuba (for example, documents for a marriage performed in Cuba) also call for legalization by Cuba's Ministry of Foreign Affairs (MINREX). We don't handle, arrange or refer anyone for the federal, consular or Cuban steps.

We don't handle or arrange the U.S. Department of State or embassy steps. See how non-Hague authentication works.

Most Florida documents for Cuba pass through the Consular Office of Cuba in the United States, part of the Embassy of Cuba in Washington, D.C., which registers births, marriages and deaths of Cuban citizens and legalizes foreign documents. In Cuba, the records end up with the Registro del Estado Civil, Cuban notaries, the immigration authorities (for residence applications) and, for marriages of foreigners, the International Legal Consultancy and law firms (bufetes) that perform them.

Cuba's consular instructions say foreign documents must be translated into Spanish by a sworn, legalized translator, and both the original and the translation must be legalized by the competent authorities and then by the Cuban consulate. The alternative it lists: legalize only the original, then have the translation done and legalized at the Cuban consulate. If you translate in Florida, the translation should be certified by the translator, notarized by a different notary, and authenticated in Florida along with the original. Divorce decrees need a full translation; summaries are not accepted.

The consulate's published requirements set hard limits for some uses: a criminal record certificate for a foreigner's residence application must be no more than three months old, medical results no more than six months, and a single-status certificate for marriage in Cuba must be issued within six months. For everything else, order a fresh certified copy and ask the receiving office how recent it must be.

Consular office serving Florida: Consular Office of Cuba in the United States (Embassy of Cuba, Washington, D.C.).

$220 per document, $380 for two and $160 each for three or more — the state fee, request form, in-person filing in Tallahassee and FedEx shipping inside the U.S. are included. Shipping the finished authentication to Cuba is a flat $100 per order.

Not included: whatever the issuing office charges for the certified copy or certificate, and notarization (online notarization is $40 for the first document — $10 notarization fee + $30 technology platform fee — and $20 for each additional one).