Quick answer
A foreigner applying for residence in Cuba must give the consulate a criminal record certificate from the country of residence, legalized and no more than three months old. Florida issues an authentication certificate for Cuba, not an apostille — $220, 5–7 business days.
- Issued by
- The Florida Department of Law Enforcement (FDLE), as a certified Florida criminal history record check that is notarized when issued.
- Florida state fee
- $10 — included in $220
- Route
- Florida authentication → U.S. Department of State → Cuba embassy
- Online notarization
- Not applicable — needs a certified copy
- Consulate serving Florida
- Consular Office of Cuba in the United States (Embassy of Cuba, Washington, D.C.)
- Translation
- Cuba's consular instructions say foreign documents must be translated into Spanish by a sworn, legalized translator…
How a Florida fdle background check is used in Cuba
A foreigner applying for residence in Cuba must give the consulate a criminal record certificate from the country of residence, legalized and no more than three months old. For a Florida resident, that is typically the FDLE criminal history check. Plan the timing backward: request the FDLE record in its notarized form, authenticate it in Florida, complete the federal step and the consulate legalization, and still be inside the three-month window. A plain FDLE printout cannot be authenticated, so ask FDLE for the notarized or certified version.
Getting a fdle background check Florida will authenticate
The certified result of FDLE's Certified/Non-Certified Search, notarized at issuance with a complete Florida notarial certificate and kept in its original, unaltered form. Instant Search results, screenshots, PDFs and printouts notarized later by another notary cannot be apostilled.
Request it yourself online at fdle.state.fl.us (FDLE stopped accepting mailed forms on July 1, 2020): choose the Certified/Non-Certified Search ($24 from FDLE), select certified results and ask for the notarized version. FDLE asks you to allow 5–7 business days for processing plus USPS mail. FDLE's fee is not included in our $220.
State fee for this document: $10 — included in our price. Full details on the fdle background check page.
What happens after the Florida certificate — Cuba
After we return your document with its Florida authentication certificate, it goes to the U.S. Department of State for federal authentication, and then to the Consular Office of Cuba in the United States at the Embassy of Cuba in Washington, D.C., for Cuban consular legalization. Some uses in Cuba (for example, documents for a marriage performed in Cuba) also call for legalization by Cuba's Ministry of Foreign Affairs (MINREX). We don't handle, arrange or refer anyone for the federal, consular or Cuban steps.
We don't handle or arrange the U.S. Department of State or embassy steps. See how non-Hague authentication works.
Who receives it in Cuba — and translation
Most Florida documents for Cuba pass through the Consular Office of Cuba in the United States, part of the Embassy of Cuba in Washington, D.C., which registers births, marriages and deaths of Cuban citizens and legalizes foreign documents. In Cuba, the records end up with the Registro del Estado Civil, Cuban notaries, the immigration authorities (for residence applications) and, for marriages of foreigners, the International Legal Consultancy and law firms (bufetes) that perform them.
Cuba's consular instructions say foreign documents must be translated into Spanish by a sworn, legalized translator, and both the original and the translation must be legalized by the competent authorities and then by the Cuban consulate. The alternative it lists: legalize only the original, then have the translation done and legalized at the Cuban consulate. If you translate in Florida, the translation should be certified by the translator, notarized by a different notary, and authenticated in Florida along with the original. Divorce decrees need a full translation; summaries are not accepted.
The consulate's published requirements set hard limits for some uses: a criminal record certificate for a foreigner's residence application must be no more than three months old, medical results no more than six months, and a single-status certificate for marriage in Cuba must be issued within six months. For everything else, order a fresh certified copy and ask the receiving office how recent it must be.
Consular office serving Florida: Consular Office of Cuba in the United States (Embassy of Cuba, Washington, D.C.).
Four steps, one week
Order online
Pick the document and destination country on the order form and pay by card. After we review your documents, FedEx emails you a prepaid label.
Send your document
Drop the envelope at any FedEx location.
We file in person
We review it, then walk it to the Florida Department of State in Tallahassee for the authentication certificate.
Returned to you
Back in 5–7 business days — anywhere in the U.S., or abroad for a flat $100.
Why fdle background checks get rejected
- Instant Search result, which FDLE states is not certified
- Certified result that wasn't notarized when issued
- Printout notarized afterwards by an unrelated notary
- Older than the receiving authority's age limit
What it costs for Cuba
$220 per document, $380 for two and $160 each for three or more — the state fee, request form, in-person filing in Tallahassee and FedEx shipping inside the U.S. are included. Shipping the finished authentication to Cuba is a flat $100 per order.
Not included: whatever the issuing office charges for the certified copy or certificate, and notarization (online notarization is $40 for the first document — $10 notarization fee + $30 technology platform fee — and $20 for each additional one).